- Please note that McMaster University and the Michael G DeGroote School of Medicine reserve the right to cancel and/or withdraw any electives if any required documentation is outstanding.
- Once an elective has been secured, changes are not permitted. This applies to dates and specialties. Any requests for changes to a secured elective will only be processed through cancellation and re-application (fees and cancellation policy will apply).
Computer/IT/Patient File Access
In order to set you up with the appropriate computer access, you will need to determine if your elective is taking place at any of the following Hamilton Health Sciences (HHS) sites:
- McMaster University Medical Center (MUMC)
- Hamilton General Hospital (HGH)
- St. Peter’s
If the elective is taking place at any of the sites listed above, this is the process for obtaining computer access:
- Complete the confidentiality agreement form (found on the Confidentiality Form tab) and send it back to your placement contact
- Forms will only be accepted if they are saved and sent as .docx or .pdf files > please title the form as follows: “ELECTIVE START DATE – LAST NAME, FIRST NAME – CONFIDENTIALITY AGREEMENT FORM” – forms that are not received in this format will not be accepted and processed.
- Your computer access will be emailed to you.
If your elective is taking place at St. Joseph’s Hospital this is the process for obtaining computer access:
- Students requiring computer access at SJH will be sent an email regarding Dovetale computer training.
If your elective is taking place at a HHS site AND St. Joseph’s Hospital, please follow both processes to ensure you get computer access at each site.
***Please note that not all departments will grant computer access, so you will need to contact your placement contact (their name and email can be found on the confirmation email from AFMC) to see if you need access for your elective. If you do not require access, then please ignore the process above ***
Students must be cleared for clinical placement by the McMaster Health Screening Office before they may start their elective. For immunization requirements, click on https://fhs.mcmaster.ca/healthscreening/electives.html
FYI: As of Jan 10, 2018, for first-time applications to McMaster, students who have not previously had the 2017 form completed should submit the 2018 form. Students who have already had the 2017 form completed can submit the 2017 form, along with the new 2017/18 Transition Addendum which is only required if they have not completed the items in Sections B (Documented hepatitis B immunizations and/or Section C (HIV and Hepatitis C Testing). Students who were cleared for an elective starting August 1, 2017 or later are automatically cleared for future electives and do not need to resubmit their forms or the 2017/18 Transitions Addendum.
For immunization questions or concerns, contact the Health Screening Office, email firstname.lastname@example.org, telephone 905-525-9140 ext 22249
Registration will take place on the Monday of the first day of your elective at McMaster University in the Michael G DeGroote Centre for Learning (MDCL) building in Room 3101. MDCL is located at McMaster University’s main campus, located at 1280 Main St. West, Hamilton. Please note that if your elective start date falls on a holiday, then we will register at the same time on the Tuesday morning.
Typically, registration will start at 8:30am. However, if we have a large group of students registering with us that morning, the start time will be staggered and is likely that you will be asked to register earlier or later than 8:30am. An email from Emma Whitford will be sent out the week before your elective start date to confirm what time you will be starting. Please do not be late to your scheduled registration time.
If your elective is taking place outside of Hamilton OR at a private practice, then you are NOT required to register with us, you can head straight to your elective.
When you arrive at MDCL Room 3101 for registration, please have a seat in our foyer. Someone will come to get you. Registration will consist of the following: (i) confirmation of your elective details with Emma Whitford (or another staff member), (ii) receiving a security and scrubex access card and (iii) having your photo taken for your ID badge. Your security and scrubex access and your ID badge will all be on 1 card. This card will provide you security access to any restricted areas at whichever hospital(s) you will be at (if you are at more than one hospital, please let whoever is registering you know), it will provide you access to the ScrubEx machines at the hospital and it will act as an ID badge. If you have any questions at that time, please do not hesitate to ask.